Mobile time recording for trades and craftsmen

Craftsmen often work from different locations. Carrying and using conventional time sheets at the individual locations is often time-consuming and error-prone. If you want to have correct and complete working time documentation, you cannot avoid a digital solution in the long term.

With the introduction of mobile time recording, you can not only significantly increase transparency in your craft business, but also save time and nerves. In the future, all times will be digitally recorded immediately and to the minute. In addition, transmission errors in your own industry and payroll accounting software are significantly minimized. But what should you pay attention to when introducing a digital time recording system?

Mobile time recording - more than a digital time sheet

The mobile time recording is more than a digital time sheet. Because in addition to the pure documentation of working and driving times as well as breaks, information on overtime premiums, work on Sundays and public holidays, expenses, travel expenses, overnight stays of individual employees as well as site managers, subcontractors and entire columns can be recorded with just a few clicks. Project information on the construction site, during maintenance or with the customer can also be entered via time recording.

With digital time recording, you can not only issue invoices to your customers more quickly, but also bill all wages on time and precisely. In addition, one click shows which projects are on schedule and for which orders the implementation status differs from the calculation. You can also see directly from the time account of the individual employees where overtime or overtime has been incurred.

Scope of functions – what is actually needed?

As different as the digital system solutions are, so is the need from craft business to craft business. Since the investment costs that arise from switching to digital time recording in the trade are not negligible, you should check in advance that the range of functions corresponds to your company-specific needs.

For some companies, for example, an electronic driver's log for the employees is completely sufficient, whereas for other companies in construction and trade a system with GPS positioning makes sense when it comes to implementing route-optimized planning. Other companies do not need this option, but want a solution that can be used independently of the smartphone operating system. If the time recording system can then exchange all data directly with your own payroll or industry software, craft businesses benefit from a particular time saving.

Checklist for purchasing a mobile time recording system

You should ask yourself these questions before purchasing mobile time recording software so that you can find the right solution for your needs:

Scope of functions: Which data should the software solution record - working and break times, activities, vehicle information, GPS data, material used, etc.?
Data transmission: How should the data be transmitted - via the Internet, SMS, e-mail or via special interfaces?
Input method: Which devices should employees use to record working hours - smartphone, tablet or special hardware?
Interfaces: Is there an interface to the industry or payroll software used or can all data be completely transferred and evaluated?
Cost: Is there a free trial? Is it worth buying or renting the required hardware and software in the long term?
Mobile time recording from Arealcontrol - modularly expandable
Whether it's an electronic logbook or the more comprehensive ArealPilot 360° app - at Arealcontrol you get the software that suits your current needs and can be expanded in modules in the event of changes. The recorded times can be viewed in real time in the portal and are also available as a report in Excel/CSV format. Emergency operations can be dispatched directly via chat with target handover.

We would be happy to work with you to determine your individual needs for mobile time recording for the trades. Contact us!

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Mobile Zeiterfassung für das Handwerk