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Smart Fleet-Management
... flexible & modular!
Fleet Management – Digital, Flexible, and Automated
Centrally Manage Vehicles, Assets, Documents, and Appointments
Today, professional fleet management must do more than just store vehicle master data.
With AREALCONTROL, you can manage vehicles, vans, trucks, trailers, machinery, and other assets in a centralized digital environment. Documents, schedules, odometer readings, responsibilities, status information, and other data are available right where they’re needed.
What sets it apart: The fleet management system can be flexibly adapted to your operational requirements.
Your fleet. Your data. Your processes.
No More Excel, Folders, and Siloed Solutions
In many companies, fleet data is scattered across Excel spreadsheets, calendars, document folders, emails, and various software systems.
This works—until the number of vehicles, employees, locations, and requirements grows.
AREALCONTROL brings all relevant information together in a structured way. A central digital database is created for each vehicle or asset.
This means information no longer needs to be searched for, reconciled, or maintained multiple times; instead, it is available in a current and structured format.
A digital file for every vehicle and asset
Depending on the requirements, the following can be managed, for example:
- Vehicle and asset master data
- License plate numbers, VINs, and internal identifiers
- Vehicle class and usage
- Registration, leasing, and ownership information
- Driver and user assignments
- Mileage and operating hours
- Maintenance and service appointments
- Inspection, testing, and other deadlines
- Insurance information
- Lease terms
- Status and availability
- Custom Company Data
- Documents and Supporting Evidence
- Historical Information and Changes
Passenger cars, vans, trucks, trailers, machinery, or equipment can all be managed within a unified system.
Fleet management software that adapts to your business
Off-the-shelf software often forces companies to,
to adapt their processes to predefined data fields and forms.
AREALCONTROL takes a different approach.
The data structure of the fleet management system can be flexibly adapted to different requirements.
Fields, views, and information as needed
Depending on the specific use case, for example, custom fields, categories, status values, and other information can be displayed.
A trades business requires different data than a logistics company. A service organization views its fleet differently than a construction company with vehicles, machinery, and equipment.
The software should adapt to the process—not the process to the software.
Custom Dashboards Instead of a Data Graveyard
Data alone does not create value.
That’s why information in dashboards can be presented in such a way that different users see exactly the information that’s relevant to their tasks. For example:
Fleet management: vehicle status, costs, mileage, schedules, and utilization.
Scheduling: Availability, vehicle status, locations, and assignments.
Technical and Workshop: Maintenance needs, mileage, operating hours, vehicle data, and fault information.
Management and Controlling: Fleet structure, usage, costs, and relevant key metrics.
A shared database thus provides different views of the same fleet.
Flexible. Modular. Effective.
Documents directly on the vehicle or asset
Vehicle documents belong with the vehicle—not scattered across various directories.
Documents can therefore be assigned directly to the respective vehicle or asset.
These may include, for example:
- Leasing documents
- Insurance documents
- Inspection reports
- Workshop records
- Vehicle documents
- Contracts
- Claim documents
- Photos
- Customized documentation
This creates a traceable digital vehicle or asset file.
This helps when reselling the vehicles. A report detailing the entire history and, optionally, even confirming the vehicle’s accident-free status via a telematics system.
Vehicles cost only as much as the difference between purchase and sale, plus ongoing operating costs. A lot of money is often left on the road.
Automatically track appointments, deadlines, and events
A good fleet management system doesn't wait until a deadline has already passed to remind you of it.
AREALCONTROL can monitor data, deadlines, and events and generate notifications or alerts based on them.
Triggers and Alerts Instead of Manual Calendar Checks
Possible triggers include, for example:
- Date or deadline reached
- Mileage exceeded
- Defined operating hours reached
- Maintenance interval approaching
- Lease term is nearing its end
- Test or inspection is due
- Defined vehicle status is reached
- Technical measurement exceeds a threshold
This transforms a static vehicle database into an active system.
Employees no longer have to constantly keep the data in mind—the system monitors defined events and alerts them when they occur.
Fleet Management and Telematics in a Single System
This is a key difference from traditional fleet databases.
AREALCONTROL combines administrative information with data from actual vehicle operations.
Depending on the vehicle, hardware, and technical interface, information from the following sources, for example, can be incorporated:
- GPS/GNSS
- Odometer readings
- OBD
- CAN bus
- FMS
- Operating Hours
- Vehicle status
- Driver Assignment
- Trips
- Additional sensor and IoT data
This means that relevant operational data does not have to be maintained exclusively by hand.
For example, mileage data can be retrieved directly from the vehicle. Mileage data can support maintenance processes. Vehicle data can highlight technical issues.
Fleet administration thus becomes part of a connected fleet management system.
From Administration to Automation
Digital fleet management does not mean
Replacing paper with on-screen forms.
The real benefit comes when data triggers processes.
For example, an event can trigger an alert.
A mileage reading can trigger a maintenance reminder.
An appointment can trigger a task.
A vehicle status can trigger information for further processes.
This allows administrative routines to be automated step by step.
It’s certainly reassuring to know that the fleet is in good order and leaves a positive impression as the company’s calling card.
Digitization for automation keeps the fleet in good technical and legal standing.
Electronic Logbook, Drivers, and Other Modules
Fleet management can be enhanced with additional AREALCONTROL features.
Depending on the specific application, these include, among others:
- electronic logbook
- Driver and user assignment
- Vehicle booking and pool vehicles
- GPS vehicle tracking
- OBD and CAN data
- Maintenance management
- Truck Telematics
- Tachograph Remote Download
- Apps and Digital Workflows
- Job and Route Management
- Route and Trip Optimization
Companies don’t have to use all features right from the start.
Start with what’s needed. Expand as new requirements arise.
No new isolated solution
Fleet management should not mean introducing yet another closed system into the company.
Existing ERP, CRM, inventory management, billing, and other business systems remain important data sources and process systems.
Data can be exchanged between AREALCONTROL and existing systems via interfaces and APIs.
This allows, for example, vehicle, cost, order, or status information to be integrated into higher-level processes.
ERP and CRM remain the leading systems where it makes sense. AREALCONTROL complements them with processes related to vehicles, the fleet, and corporate mobility.
A platform for various types of vehicles and assets
Modern corporate fleets often consist of more than just passenger cars.
AREALCONTROL supports various types of operational mobility and assets, such as:
Passenger cars | Vans | Trucks | Trailers | Trailers | Machinery | Equipment
This allows even heterogeneous fleets to be managed within a single environment.
Start with your actual requirements
No two fleets are alike.
That’s why effective fleet management doesn’t start with the longest possible list of features, but with the company’s actual needs.
Which vehicles and assets need to be managed?
What information is needed?
Which dates and events should be monitored automatically?
What dashboards do fleet operations, IT, or management need?
Which existing systems should be integrated?
Based on this, you can configure a fleet management system that fits your company and can scale to meet its growing needs.
